Questions, answered straight.

Vet Logbook is a web-based controlled-substance register for U.S. veterinary clinics. It records dispenses, waste, receipts, reconciliations, biennial counts, PMP filing packets, and theft/loss incidents. Each entry is tied to a staff member, and clinical entries carry a witness. The register keeps an append-only audit trail.

It is a register, not a practice-management or billing system. The browser reads the register; the server writes it.

U.S. veterinary clinics that stock or dispense controlled substances — small-animal, mixed, and emergency practices, from a single location to a group planning shared oversight.

It is not built for human healthcare, retail pharmacy, or facilities that only compound without dispensing. If your workflow is outside those bounds, the answer is probably no.

Yes. It is a responsive web app for current browsers on phones, tablets, and desktop. The counter flow is designed for one hand and a short attention span.

It requires an internet connection. It is not a native app and does not claim offline operation.

No. DEA does not approve recordkeeping software. Vet Logbook is designed to support the records a clinic is required to keep, but your registration type, state rules, and professional judgment still determine compliance.

Be skeptical of any software that claims “DEA-approved.” The phrase is a red flag, not a feature.

For many clinics, yes for the day-to-day register. Whether electronic records satisfy every requirement depends on your state board and registration type, so confirm that before retiring paper.

You can export the register at any time. If your policy requires a paper backup, print the export and keep both. The product does not force a choice.

A dispense records the date and time, drug and strength, amount, patient, client, reason, the staff member, a different witness, the bottle used, and the resulting balance.

Federal dispensing records also call for the name and address of the person to whom the substance was dispensed (21 CFR 1304.22(c)). Confirm the exact fields your registration and state require, including any client address requirement, and use the register’s notes or attachments for what it does not capture.

The person logging the entry starts a shift with their staff PIN, so the entry is attributed to them. A second active staff member must sign as the witness, and the two cannot be the same person.

The PIN is access control. It is not a notarized or legally binding electronic signature, and the product does not claim to be an e-signature platform. The value is attribution: who was on shift, who logged it, who witnessed it, and when.

Under 21 CFR 1304.11(c), a registrant required to keep records must take a new inventory of all controlled substances on hand at least every two years.

Vet Logbook guides the count drug by drug, saves progress, and records a witness-signed completion. State or registration rules can add requirements; confirm yours. The inspection checklist lists what to have ready.

Federal rules require inventories and other records to be kept at least two years from the date of the record (21 CFR 1304.04(a)). Some states require longer.

Set a retention policy with counsel, and export records before any vendor change. The register is designed to stay exportable; your policy should not depend on a subscription staying active forever.

DEA Form 222 is the order form used to acquire Schedule I or II controlled substances. The executed form is part of the acquisition record.

Vet Logbook captures the serial number, execution date, supplier, invoice, and receipt so the Form 222 details stay with the bottle. Capture the form details from the executed copy; the product does not order from a supplier or replace the form itself.

Under 21 CFR 1301.76(b), the registrant must notify the DEA Field Division in writing within one business day of discovery and file a complete DEA Form 106 within 45 days.

Vet Logbook opens an incident record for the notice trail, attachments, and packet status. It does not decide whether a loss is “significant” — that is a judgment call with regulatory consequences; involve your counsel and field office.

It assembles the period’s eligible dispenses into an ASAP packet and stores the filing confirmation and resubmission window. Your clinic still files through its state PMP portal.

Reporting requirements and deadlines are state-specific, and some states treat veterinary dispensing differently. Confirm the rule where you practice; the product does not assume every state requires the same report.

No. The browser reads the register but cannot write it. Every change goes through one authenticated Cloud Function, which checks membership, role, PIN session, rate limit, and idempotency before committing in a transaction.

Voids add a correction row instead of erasing the original, and the audit log is append-only. See how the write path works and what we explicitly do not claim.

Access is limited to the clinic’s member list, with capabilities enforced on the server by role. PIN hashes, staff sessions, idempotency records, and rate-limit records are denied to browser clients.

Firebase infrastructure still processes the data to run the service, and the clinic owner controls membership. This is not a claim of “bank-level” security; it is the actual access model.

Vet Logbook has no AI feature and does not send register data to AI training services. The app uses Firebase for authentication, database, storage, and server functions.

Infrastructure providers process data under their own terms. If that ever changes, the privacy policy and this answer will change first — not in a footnote.

Sign in with Google at /app. The first account can claim an empty clinic. Teammates join once an owner or admin adds their email to the member list.

Prefer to look first? The 2-minute product tour needs no account and saves nothing.

Clinic is $39 per location per month, Compliance is $59, and Practice is $89.

See pricing for what each plan includes.